Documentation / IntelliSent SENT app

The SENT app in the office

With an office login, the IntelliSent SENT app shows every transport of your company and lets you create, send and close them from the phone, record orders and dictate them. The app shows and allows the same as the web app for the same login: what your roles allow on the web, they allow on the phone.

Transports

The Transports tab lists the company's transports, newest first.

Search by name, SENT number, recipient, city, truck and the like.
Filter by status, and pick the Period: the last 7, 30 or 90 days.
Pull the list down, or tap Refresh, to read it again.

A transport opens the same details as for a driver (see A transport), with Actions for what the transport allows:

Edit, until the transport is sent;
Send SENT 105 or Send SENT 100: sends it to PUESC and waits for the answer. When PUESC refuses, the reason shows and you can correct the transport and send again;
Send the keys: to everyone on the transport, the sender, the carrier or the recipient, by E-mail or SMS, once the transport is confirmed;
Send to the driver: the driver's phone gets New order to depart, and the transport is marked as sent to them. When the driver has no phone with the app, the transport waits in their My transports;
Confirm delivery, as the driver would;
Close (SENT 103): the day the carriage ended (at most 9 days back), the delivered quantity, whether The delivery agrees with the report and, if not, the kind of non-compliance and comments;
Refresh from PUESC (SENT 400) and Delete.

Several transports to their drivers

Tap Select (or hold a transport) to tick several, then Send to the drivers. Each driver gets a notification. The web app does the same from the transport list. The app says how many went out, how many drivers had no phone with the app yet, and how many were left out because they have no driver or are closed.

New transport

The plus opens New transport, with the essentials of the web form:

A Name, the Kind of transport, and Send as: SENT 105 (the full declaration with the carrier, driver and dates) or SENT 100 (the sender's part alone).
The Parties: sender, recipient and carrier, picked from your company's data.
Route and driver: the loading and delivery places and the driver.
The Dates: planned start, start and end (End 8 hours after the start fills in the end).
The Goods and their Quantity, the Carriage document and Remarks.

Save and send saves and sends after one question. Keep as a draft saves it without sending, to finish on the phone or the web. A transport with several goods lines, or a cumulative one, is shown read-only: change it on the web.

Import from keys brings in transports from SENT numbers and keys that someone passed on, one per line; see Import transports.

Orders

When your company uses the order board, the Orders tab shows its cards in one list, column by column and urgent first, with the delivery day and window, the customer, the goods, the salesperson and, once an order has a transport, its SENT status. Show archive adds the invoiced and cancelled orders.

The plus records a New order with the fields of the web's order form: customer and contact, goods and quantity, delivery day and window, places, priority, salesperson, price and notes. Tap an order to open and change it; once it has a transport, its goods and places are the transport's.

Dictate

The microphone on Orders (Dictate) fills in an order, or a transport, from what you say:

Choose Order or Transport (SENT).
Tap Tap to start talking and say who the customer is, the goods and how much, where and when they go, and anything else worth keeping; tap Stop. A recording can be up to a minute long. You can also type the text instead.
Tap Understand. The app shows What was heard, What was understood, and the names it could not find in your company's data, to pick by hand.
Open the form opens the order or transport form filled in. Check it and save: nothing is saved until you do.

No recording is kept. Dictation needs to be set up for your company; when it is not, the app says so.