Documentation / Transports and SENT

Delivery and closing

A SENT notification is finished when the recipient confirms that the goods arrived: the transport is closed with SENT 103 (SENT 203 for a carriage ending in Poland). In IntelliSent the driver usually confirms the delivery first, from a link on the phone or in the IntelliSent SENT app, and then someone in the office closes the transport.

The driver's confirmation

In a transport's details, Send to driver sends the driver, by e-mail or SMS, the keys and a link to a Goods delivery report. The driver opens it on the phone, without signing in:

1. The report shows the order: the recipient, the goods with their CN code, the SENT number and the key.
2. The driver enters the Delivered quantity, in the unit of the order, and any Remarks.
3. When the delivered quantity differs from the original one, the report shows the difference (surplus or shortage) and asks the driver to confirm it.
4. I confirm saves the report. It can be confirmed once.

On a cumulative transport the report has a line per unloading point, and the driver confirms them one at a time as the goods are unloaded.

For several transports of the same driver, tick them on the list and use Send batch order to driver: the driver gets one link listing all of them and confirms them one by one within 7 days.

Confirm the delivery of goods in More opens the same report in the office, for example when the driver phoned in the quantity.

When the driver confirms, you get a notification, and the list marks the transport as ready to close. When your company defers the recipient's e-mails until the driver confirms (see Settings), they go out now.

Close a transport

Confirm goods receipt and close (SENT 103/203) in More closes the notification on behalf of the recipient. The window shows:

• the Original amount and the Delivered amount (click the original to copy it);
• Compliant: whether the delivery agrees with the notification; when not, the Type of compliance, such as an incompatible quantity or an incorrect type of goods;
• the Closure date: the day the carriage ended, at most 9 days before today;
• Remarks.

Confirm, and IntelliSent sends SENT 103, or SENT 203 for an import. When PUESC accepts it, the transport becomes Closed.

To close several transports at once, tick them on the list and use Confirm goods receipt and close (SENT 103/203) in the bar's Actions, or Close Completed for the ones waiting to be closed.

From the order board

When your company works with the order board, moving an order's card to the Delivered column asks for the delivered quantity and closes its transport the same way.